Saving “Backwards” and Opening “Upwards”

Okay, I’m sure many of you have run into a situation like this.

You’re working with MS Office 2007 and someone you’re trying to send a file to is using an older version.

Or, maybe you’re the one with the older version and you can’t seem to open the files sent to you.

But wait!

I can think of yet another situation! Maybe you have both problems, because you have one version at home and a different one at work, so taking files back and forth is a huge pain. (I experienced that personally and there’s nothing more irritating!)

Well, the big question is: what can you do about it?

I can think of two things, depending on the situation you’re in.

If you’re the one using Office 2007, you can alleviate some of the pain by watching the way you choose to save the file.

When you go to save the file, you can do more than just name it. Just below where you enter in the file name, you’ll find a drop down list labeled as “Save as type:.”

If you take a look through the list, you’ll find choices that allow you to save the file in an older version.

Set the file type that way and you’ll eliminate a lot of headaches!

I should warn you though, if you’ve used features that are unique to Office 2007 (such as SmartArt), you’ll be warned about the consequences of saving the file in an older version.

Now, let’s talk about those of you still using older versions of Office (2000, XP and 2003).

You can download a Compatibility Pack from Microsoft that allows your older Office programs to open the Office 2007 files.

The official name is the “Microsoft Office Compatibility Pack for Word, Excel and PowerPoint 2007 File Formats” and I found it in Microsoft’s download center right here.

I downloaded it when I first had a problem between my work and home computers and it has helped a lot.

Obviously, I still had issues with features used in my files that are unique to Office 2007, but for the most part, it made my file transfers from one computer to the other much easier to deal with!

~ April