How Do I Check The Capacity Of My Mailbox?

Gupta from Singapore writes:

I just started using Where can I find used and unused capacity of my mail box?

Gupta, it’s really not something you need worry about now. It provides pretty much unlimited storage space that expands as you need more space. 

Although Microsoft does caution that if your inbox grows too fast, it might slow things down. They suggest saving really large attachments elsewhere,

Here’s how you can track down those large e-mails. Go to your Inbox

To the top right, you’ll see the option to Arrange by.

Click the arrow for the drop-down menu and choose Size.

Your e-mails will be sorted by size and you can save any really large file elsewhere.

This is a good time to highlight a nice feature of In the bar across the top, you’ll see the option to Sweep.

Clicking the drop-down menu will give you the chance to move selected e-mails, batch delete messages and schedule cleanup.

Scheduling a cleanup will allow you to only keep the latest message from a particular sender, delete all messages from that sender after a period of time or move older messages into a folder of your choice.

You can choose from options of 3, 10, 30 or 60 days.

You can move the files to existing folders or create a new one.

Creating a new file is as simple a choosing new and typing the name.

Now, all messages from my work e-mail will be moved to a special WorldStart folder after 30 days.

Rest assured that you have plenty of space for mail, Gupta.

~ Cynthia

6 thoughts on “How Do I Check The Capacity Of My Mailbox?

  1. The information is inaccurate……it does have a limit and is pretty low…..I tried to import my mails from yahoo and got message saying that i needed to empty my mailbox before i do that!!

    1. While the storage space grows with your account, if you try to add too many things to fast, you will run into the quote limit. Trying to import all of those e-mails at once overwhelmed But for day-to-day use, this shouldn’t be a problem for most users.

  2. I have about 15GB of GMail and Outlook quickly stops allowing my email import via POP/Imap. However, I figured out that the same 15GB can be copied to from a desktop email client without the same mailbox size increase restriction. I exported Gmail to a local folder, and then copied it into from there. I don’t know if it makes a difference, but I created folders in and filtered emails by year to keep individual folders smaller.

  3. Just want to know how I can find the size of my size,
    so that I can predict what size it will be on my mobile device when I synch the account . . ..

  4. Why don’t you just say Microsoft doesn’t provide the tools THAT ALL OTHER FREE EMAIL CLIENTS PROVIDE? Microsoft wants you to keep guessing why your messages aren’t being delivered. Microsoft is sh*t and I’m embarrassed to have ever been associated with such a terrible company.

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