Don’t Forget the Follow Up

Have you ever sent an e-mail message from MS Outlook and while it’s sending, thought to yourself, “I have to remember to do that?”

It really doesn’t matter what “that” is, the main issue is the remembering part.

So, how can you help yourself to remember?

While I’m sure you have developed a variety of ways to handle this type of situation, I’d like to suggest a Follow Up flag.

Prior to sending the e-mail, simply click on the Follow Up flag to add a visual reminder.

Now, in older versions of Outlook, you’ll find that a flag is attached to the sent message.

Of course, it occurred to me that you wouldn’t actually see the flag unless you went into your Sent Items folder.

So, that’s not exactly a “grand plan.” I mean, what’s the point of having to remember to go looking for your reminder?!

My suggestion for this is to add yourself to either the “To:” or “Bcc:” list. That way, a copy of the message with the flag will show up in your Inbox for a later follow up.

For those of you using Outlook 2007, things are a bit different.

When you click on the Follow Up flag, you’ll find that Outlook adds the message to your To Do bar task list. That puts a pretty obvious reminder right where you look the most for the tasks you need to remember to do. Perfect!

(If you don’t have the To Do bar displayed, you can find it under the View menu).

That’s all there is to it. Follow up reminders made easy!

~ April