In a previous article I described the benefits of LibreOffice, a free, complete office suite that not only works with Windows and Mac OS, but also in a Linux-based environment.

This article will  teach you how to use LibreOffice Writer (the Microsoft Word equivalent) and to perform some basic, everyday tasks.

By default, Writer has two well-structured toolbars that you will see when you open a saved document or create a new one: the Standard toolbar and the Formatting toolbar.

The Standard toolbar

standard_toolbar

With just one click, this toolbar allows you to create a new document, open an existing one, save the current document, export it as a .pdf, print, preview, undo/redo actions, check spelling find words, and much more.

You can also save steps using the same keyboard shortcuts as  Microsoft Word:

– Ctrl + N creates a new document

– Ctrl + O opens an existing one

– Ctrl + S saves your current document

– Ctrl + P opens the printing dialog box

– Ctrl + Z undo the last action

I personally recommend learning these shortcuts.

The Formatting toolbar.

formatting_toolbar

Here you can choose the writing style, font style, font dimension, alignment, indentation, and more. Try using these keyboard shortcuts:

– Ctrl + B – write with bold text

Ctrl + I – write with italic text

– Ctrl + U – write with underlined text

But Writer is not limited to these toolbars. Using the View Toolbars menu, you are able to reveal all the toolbars that Writer has to offer. You can even customize or create your own toolbar.

view_toolbars_menu

As a complete, serious office application, Writer lets you create and modify your documents in any way you want. You can quickly insert tables, shapes, charts, text boxes, fields, special characters, hyperlinks, comments. and pictures. But there’s more – The built-in editors allow you to modify anything you need in the inserted objects.

The Edit menu

edit_menu

The Edit menu shows you useful sub-menus that allow you to copy/paste text, images, tables and shapes, find words inside your text, track changes, edit notes, and more.

The Insert menu

insert_menu

The Insert menu has options to insert images, shapes, objects, frames, fields, sections, bookmarks, and so on. Once inserted, you can perform some basic editing using the built-in editors. Just right-click an inserted image or shape.

right_click_shape

Right-clicking an inserted object, shape or image lets you quickly edit its position and size, alignment, caption or copy/paste it. The content of the floating menu depends on the item you right click.

The Format menu

format_menu

You’ve probably already guessed that this is where you will find options to format the document. A quick look over the drop-down menu shows options for: paragraph, bullets and numbering, page formatting etc., images, shapes and objects arrangement, rotate, flip, group and so on.

The Table menu

table_menu

As with Microsoft Word, here you can choose to insert a new table or edit an existing one by adding rows and/or columns, deleting them them, merging or splitting cells or tables. The thing I like the most to Writer is that I’m able to easily insert formulas in  thetable’s cells and I can give it instructions to recognize the cells containing numbers.

The Tools menu

tools_menu

It’s a less used menu, although it has some very useful options. Here you are able to check spelling and grammar, setup the automatic spell- checking, and perform other tasks if you are an advanced user.

The most important sub menu within Tools menu is “Options.” Clicking it will open a dialog box that allows you to change various settings like: user data, printing options, security, appearance, and more.

options_window

The Window menu lets you navigate between simultaneously opened documents, while the Help menu… well, helps you with detailed information about the application and teaches you how to work with it.

Hopefully you now have the information you need to take the first steps with Writer.

~ Adrian