Insert Automatic Date In Documents

Thom from Hamden, CT likes to have the current date in his documents automatically.  He writes “How do I automatically enter the current date into a document when I open it versus when I close it?  I’m running MS Office Home and Student 2010 on Windows 7.  Thank you.”

Hi, Thom.  Thanks for the great question.

When you say “document”, I’m guessing that you mean a Word document.  Luckily, there is an easy way to insert a field into your Word document that will give you an automatic date update every time that you open the document.  First, of course, open your document.  Next, click in your document where you’d like the date.  Then click the INSERT tab on your tools ribbon.


Find DATE AND TIME and click it.


This opens the date and time dialog box.  On the left, click the format in which you want the date.  Once you’ve selected this, click the UPDATE AUTOMATICALLY tic box.


Click OK, and once you save your document, you’ll have a date there that updates every time you open the document.

As a bonus, here’s how to do the same thing in an Excel spreadsheet.

Open your spreadsheet, choose the cell where you want the date and enter the formula =TODAY().  This will give you a cell with the current date that updates every time you open the spreadheet!

I hope that this helps.

~ Randal Schaffer



3 thoughts on “Insert Automatic Date In Documents

  1. Many thanks for the tip I knew how to add a date and time in a Word document but did not know how to add to a spreadsheet.

  2. I have the opposite problem. I have saved all copies of FAXes in Works but when I look at these doc the date showing in always the current date not the date I wrote the fax! How do I prevent this?

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